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Vela Solved AI Studio · Custom AI for Any Business

Your business runs on
repetitive work. We build
the AI that handles it.

The Vela Solved AI Studio builds custom AI agents, AI employee workforces, voice agents, and automation systems for businesses in every vertical. You describe the work your team does manually. We build the system that handles it, so your people can focus on the work that actually requires them.

2-6
Weeks to Deploy
16+
Verticals Served
24/7
AI Works Non-Stop
Book a Free Discovery Call See What We Build
What the AI Studio Does

Built for your
actual workflows.

Most AI tools are generic. They were not built for how your specific business operates, what your clients expect, or what your team does every day. That is why they do not stick.

The Vela Solved AI Studio builds custom systems trained on your workflows, connected to your tools, and producing outputs your team can actually use. Not a demo. Not a chatbot you configure yourself. A working system, scoped and deployed by someone who has built AI products at scale.

Jacob R. Darby leads every engagement personally. He helped ship the first FDA-cleared Autonomous AI Diagnostic in U.S. history and has been building with frontier AI models daily since before "AI-first" became a pitch deck requirement. That depth is what you get.

View Full Background at velasolved.com
AI handles execution. Your people handle judgment.
The model is simple. AI takes on the high-volume, repetitive work. Your team reviews, directs, and makes the calls that require real expertise. Everyone works at a higher level.
Scoped and priced before anything is built.
Every engagement starts with a clear, written scope. You know exactly what gets built, when it deploys, and what it costs before work begins. No surprises.
Connected to the tools you already use.
Agents integrate with your CRM, EHR, practice management software, scheduling tools, and communication platforms. No ripping out existing systems.
Monthly tuning and ROI reporting included.
Every build comes with an ongoing retainer for monitoring, improvement, and monthly reporting on time saved and output produced.
Not sure where to start? Start with the Audit.
The AI Readiness Audit maps your top five automation opportunities, ranked by ROI, before you spend a dollar on a build. Most audits turn directly into a funded engagement.
AI Employees

A workforce that works
while you sleep.

Every role in your company that is pure execution: intake coordinator, follow-up rep, scheduler, report writer, researcher, first responder. Each can now have an AI counterpart working the same job around the clock.

This is not one AI doing one task. Each AI Employee is a full workforce of specialized sub-agents operating under a single role, handling execution work in parallel, at scale. A single AI Intake Coordinator might run 15 or more sub-agents simultaneously: one pulling data, one generating summaries, one routing cases, one sending confirmations, one flagging exceptions.

Your human coordinator reviews what comes out, approves it, redirects where needed, and moves on. One person now oversees what used to require a team. The company runs faster without adding headcount.

"Each AI Employee role contains 10 to 20 or more specialized sub-agents doing the execution work. The human shifts to reviewing, directing, and managing output rather than producing it. That is what near-seamless company operations looks like."

AI Receptionist
Answers calls, qualifies leads, books appointments, sends confirmations, and follows up after missed contacts.
Sub-agents: call handler, qualifier, booker, follow-up sender, CRM updater
AI Sales Development Rep
Researches prospects, writes personalised outreach, handles replies, updates pipeline, and schedules meetings.
Sub-agents: researcher, writer, reply handler, scheduler, CRM updater
AI Intake Coordinator
Collects client information, routes cases to the right team member, generates intake summaries, and sends confirmations.
Sub-agents: collector, router, summarizer, sender, exception flagger
AI Report Analyst
Pulls data from multiple sources, formats reports to your templates, flags anomalies, and distributes to stakeholders.
Sub-agents: data puller, formatter, analyst, flagger, distributor
AI Compliance Reviewer
Checks documents against your rules and regulations, flags issues, generates audit trail notes, and queues items for human review.
Sub-agents: reader, rule-checker, flagger, note-writer, queue manager
AI Customer Support Rep
Handles tier-1 support questions, resolves common issues using your knowledge base, and escalates complex cases with full context.
Sub-agents: reader, resolver, knowledge searcher, escalation router
AI Scheduling Coordinator
Manages bookings, sends reminders, handles rescheduling requests, and keeps your calendar synced without manual intervention.
Sub-agents: booker, reminder sender, rescheduler, calendar syncer
Any Execution-Heavy Role
If the majority of a role is repetitive, high-volume work, it can be structured as an AI Employee. We scope it on the discovery call.
Custom sub-agent architecture built to fit
What We Build

Six types of AI systems.
One studio.

🎙
AI Voice Agents

AI that answers your phone, qualifies callers, books appointments, and follows up 24 hours a day. Built for service businesses that lose jobs to voicemail or slow response times.

  • Inbound call handling and lead qualification
  • Appointment booking and confirmation
  • Outbound follow-up and re-engagement campaigns
  • After-hours coverage with live team handoff
  • Integrated with Bland AI, Vapi, Retell AI
📄
Document Generation Agents

Agents that read inputs, apply your templates, and produce finished documents ready for review. Not ready to start. Ready to sign.

  • Legal: research memos, contract drafts, client letters
  • Insurance: intake summaries, policy explanations, follow-up emails
  • Medical: prior auth, patient comms, care summaries
  • Finance: client reports, compliance docs, meeting notes
  • Any document your team produces repeatedly
💬
Lead Capture Chatbots

A trained AI chat widget on your website that qualifies visitors, collects lead information, and alerts your team around the clock.

  • 24/7 lead qualification and capture
  • FAQ responses trained on your specific business
  • CRM and email integration on every contact
  • Full context handoff to human team when needed
  • Deployed on any website platform
🔍
Research and Intelligence Agents

Agents that scour the web, pull structured data, and produce organized reports on a schedule or on demand. No more hours of manual research.

  • Competitive monitoring and scheduled alerts
  • Market and prospect research automation
  • News and regulatory tracking by vertical
  • Weekly briefings delivered to your inbox or Slack
  • Custom data extraction from target sources
✉️
Content and Email Automation

AI-powered systems that research, draft, and schedule communications to your client list, keeping you visible without the manual effort.

  • Weekly AI-drafted newsletter from your topics and brand
  • Client follow-up sequences and drip campaigns
  • Social content repurposed from existing material
  • Local SEO and AI search visibility content
  • Integrated with your email platform of choice
📦
White-Label Vertical SaaS

Purpose-built AI SaaS products for specific industries, branded and deployed to your clients as a monthly subscription product you sell and we maintain.

  • Insurance agency AI document and workflow tools
  • Legal research and drafting platforms
  • Medspa client management and follow-up automation
  • Accounting report generation and client comms
  • Any vertical with repeatable workflow needs
Verticals We Build For

We build for
any business with repetitive work.

If your team does the same high-volume tasks every day, those tasks are candidates for automation. Here are the industries we build for most often.

Law Firms
Research, contract drafts, client intake, billing summaries, deadline tracking
Insurance Agencies
Policy explanations, quote comparisons, client follow-up, renewal outreach, intake summaries
Medspas and Wellness
Client intake, consent forms, appointment reminders, follow-up sequences, review requests
Accounting Firms
Report generation, data extraction, client communications, deadline reminders, compliance docs
Healthcare Practices
Prior authorization, patient comms, care summaries, scheduling, documentation
Real Estate
Market analysis, listing content, lead nurture, CRM automation, showing coordination
Home Services
Inbound call handling, job booking, follow-up, review requests, estimate generation
HVAC and Plumbing
24/7 call answering, emergency routing, seasonal outreach, technician scheduling
Roofing and Contractors
Lead qualification, estimate follow-up, project update comms, referral outreach
Dental Offices
Appointment reminders, recall campaigns, new patient intake, insurance verification comms
Franchises
Standardized ops documentation, franchise support comms, reporting, onboarding automation
Staffing and Recruiting
Resume screening, candidate outreach, interview scheduling, client status updates
Marketing Agencies
Content drafting, client reporting, competitive research, social scheduling, brief generation
E-Commerce
Customer support automation, order update comms, review requests, return handling
Startups
GTM automation, investor update drafts, sales outreach, onboarding sequences, research
Your Business
If you have repetitive, high-volume work, we can build for it. Book a call and we will scope it.
Start Here

Not sure where
to begin?

The AI Readiness Audit is designed for businesses that know AI can help them but do not know where to start or which processes are worth automating first. It removes the guesswork.

You get a written report and a 60-minute readout session covering your top five automation opportunities, ranked by ROI and complexity, with build estimates attached. Most audits surface gaps companies did not know they had. Most also turn directly into a funded build engagement.

Book a Discovery Call
01
Operations MapFull inventory of your current workflows, team tasks, and tool stack.
02
Top 5 AI OpportunitiesRanked by ROI and implementation complexity, with specific use case descriptions.
03
Build EstimatesScoped time and cost estimates for each identified opportunity.
04
Vendor and Tool EvaluationIndependent assessment of AI tools already in or being pitched to your stack.
05
Governance RecommendationsAI use policy guidance and data handling recommendations.
06
Team Readiness AssessmentWhat your team needs to work effectively with the AI systems being proposed.
07
Written Report and ReadoutFull written deliverable plus a 60-minute session to walk through findings and answer questions.
Also Available

Standalone
engagements.

AI Team Training
Half-day or full-day sessions that teach your team how to use AI in their actual daily workflows. Pure productivity gain with no build required. Tailored to your industry and tools.
AI Policy and Governance
A documented AI use policy covering data handling, approved tools, employee guidelines, and client-facing disclosures. Increasingly required by enterprise clients and certain regulators.
AI Tool and Vendor Evaluation
Structured, independent evaluation of AI tools being pitched to your company. No vendor relationships, no commissions. A clear recommendation with the full reasoning behind it.
AI Integration into Existing Tools
Connecting AI capabilities to the software your team already uses. CRM, EHR, practice management, accounting platforms. Making your existing stack smarter without replacing it.
Common Questions

What people ask
about AI agents.

Answers to the questions we hear most often from business owners, founders, and operators exploring AI for the first time.

What is an AI employee and how is it different from a chatbot?
A chatbot answers questions. An AI employee does a job. Each AI Employee is a workforce of specialized sub-agents operating under a specific business role, handling execution tasks in parallel, around the clock. The human in that role shifts from doing the work to reviewing, directing, and managing the output. One person can oversee what used to require a team of several.
How long does it take to build and deploy a custom AI agent?
Most builds go from scoped proposal to live deployment in 2 to 6 weeks. A basic document generation agent or lead capture chatbot can be live in under two weeks. A full AI employee workforce with multiple sub-agents and deep CRM integration typically takes 4 to 6 weeks. Everything is scoped in writing before work begins.
What kinds of businesses benefit most from AI agents?
Any business with repetitive, high-volume work. Law firms drowning in research and drafting. Insurance agencies spending hours on intake and follow-up. Medspas chasing appointments and consent forms. HVAC companies missing calls after hours. If your team does the same tasks every day, those tasks are candidates for automation.
Will AI agents replace my employees?
No. The model is the opposite. AI takes the execution work so your people can focus on judgment, relationships, and the work that actually requires them. Your intake coordinator is not replaced. They become the person who reviews and directs 15 sub-agents running in parallel. Their capacity multiplies. Their job becomes higher-value.
Can the AI connect to our existing software and tools?
Yes. Every build is integrated into the tools your team already uses. That includes CRM platforms, EHR systems, practice management software, accounting platforms, scheduling tools, and communication systems. The goal is to make your existing stack smarter, not replace it with something new that requires retraining your entire team.
What is an AI Readiness Audit and do I need one?
If you are not sure which processes are worth automating, start with the Audit. It maps your operations, identifies your top five AI opportunities ranked by ROI, provides build estimates, evaluates your current tools, and delivers governance recommendations. You get a written report and a 60-minute session. Most audits surface high-value opportunities companies did not know they had, and most turn directly into a funded build engagement.
What is the difference between a fractional CPO and an AI consultant?
A fractional CPO owns outcomes. They lead the product team, set the roadmap, drive execution, and are accountable to results, just without the full-time cost. An AI consultant delivers a deck. Jacob R. Darby provides fractional CPO services through Vela Solved for Series A and growth-stage companies who need embedded product leadership, not a report.
How do AI agents help with local SEO and AI search visibility?
Vela Solved builds content automation systems that produce consistent, locally-optimized content for your business: Google Business updates, FAQ pages, service area content, and structured data markup. This improves visibility in traditional Google search and in AI-powered engines like ChatGPT, Perplexity, and Google AI Overviews, which increasingly cite structured, authoritative local business content.
How It Works

From first call to
working system.

01
Discovery Call

60 minutes to understand your workflows, team structure, and where AI creates the highest ROI. No charge, no pitch. Just a real conversation.

02
Scoped Proposal

A written engagement plan with a clear deliverable, timeline, and fixed cost. You know exactly what you are getting before anything starts.

03
Build and Deploy

The agent is built, tested against your real workflows, integrated with your tools, and deployed. Most builds go live in 2 to 6 weeks.

04
Tune and Report

Monthly retainer covers ongoing tuning, monitoring, and ROI reporting. The system improves over time. You see the numbers every 30 days.

Ready to stop
doing work
AI can
handle?

The first call is free. 60 minutes, no pitch, no pressure. We talk about your business, identify what is worth automating, and give you a clear picture of what a build would look like. You leave with something useful whether we work together or not.

Book a Free Discovery Call

Or reach out directly: jacob@velasolved.com  ·  (319) 404-0737